For midsize US companies that import

Your container hit the port. The paperwork didn’t.

Staffynex sees it coming. It tracks every import from purchase order to your warehouse, flags what’s late or missing, and drafts the email to your supplier or customs broker. With or without an ERP.

See what delays cost you Join the pilot
  • From $290 a month
  • Free setup in the pilot
  • Live in 5 days
  • With or without an ERP
Staffynex
Megan, PurchasingWhich shipments land this month, and is anything missing?
StaffynexFour. The Ningbo Tools order arrives in Long Beach on the 24th, and you still don’t have the commercial invoice.
Order
PO-1182 · Ningbo Tools
Arrival
Nov 24 · Long Beach
Missing
Commercial invoice
Email ready to send

To the supplier, asking for the commercial invoice before arrival, with your customs broker copied.

Open in my emailEdit email

Answers from your own data. Staffynex never writes to your suppliers on its own: you decide what gets sent.

88 hrsa month saved at Hacks4biz, a consulting firm in Brazil
48 hrsa month at Black Label Investments, running four projects at once
5 daysfrom the first call to running on your own orders

What does a late import really cost you?

Move the sliders to match your business. The result updates as you go.

What delays cost you

$15,360

a month, in imports that arrive late or incomplete

Walk through these numbers with us

An estimate of what’s at stake, not a promise of savings.

Your morning, without the inbox hunt.

Instead of digging through a spreadsheet and ten email threads to see what’s on the water, you ask Staffynex. It shows what can’t wait and drafts what’s next.

  • Every import with its supplier, stage and expected date.
  • A heads-up before arrival if a document or payment is missing.
  • Purchasing, finance and the warehouse see the same picture, each their own part.

What needs my attention today?

PO-1182 missing commercial invoiceNingbo Tools · arrives in 13 days
Request
Supplier hasn’t confirmed ship date in 6 daysPO-1175 · Guangzhou Textiles
Remind
Container available, last free day FridayPO-1160 · Long Beach · tell the warehouse
Notify
Supplier balance due FridayPO-1169 · $18,400
Pay

Pilot program for importers.

We’re adding a small group of importers this winter. Setup is done with you, remotely, in your time zone.

A 20-minute call

We look at how you track imports today, who you talk to at each stage and where information gets lost.

Live in 5 days

We load your open orders as they are today, from a spreadsheet, your inbox or an ERP export. No cleanup needed first.

Your team just asks

In plain English: what’s on the water, what’s late, what’s missing. Staffynex flags it and drafts every email.

With or without an ERPRuns on its own or next to the ERP you have, without touching it.
Your own emailSupplier and broker emails come in from Gmail, Outlook or whatever you use.
From $290 a monthFree setup for pilot companies. Cancel anytime.
English and SpanishSupport in both, for teams that work with suppliers in Latin America.

What the pilot includes. No fine print.

We’d rather you know up front what Staffynex does on day one and what we connect after.

Day one, with or without an ERP

  • Every import with its supplier, stage and expected date, from purchase order to warehouse.
  • Emails from suppliers, your forwarder and your customs broker come in on their own, from any email provider.
  • Alerts when a supplier goes quiet, a shipment slips, a document is missing or a payment is due.
  • The email to your supplier, forwarder or broker, written and ready to send.
  • Ask in plain English what’s on the water and get answers from your own data.
  • Purchasing, finance and the warehouse each see their part.

Custom connections

  • Your ERP, so purchase orders flow in and status flows back.
  • Your carrier or forwarder, for automatic container tracking.
  • Landed cost, with your own rules for duties and fees.
  • Any other supplier system that offers a connection.

We connect through the integrations your systems and suppliers offer. You get a timeline and price before we start.

Your suppliers, prices and orders stay in your own workspace.

  • Your data runs in its own isolated environment on AWS.
  • Each person sees only what their role allows.
  • AI prepares, a person decides. Nothing goes to a supplier without your approval.
  • Every change is logged: who asked, who approved and when. Security

What importers ask us.

Do I need an ERP?

No. Staffynex works on its own, with your spreadsheets and email. If you already have an ERP, it runs next to it without touching it, and we can connect the two when you’re ready.

Our ERP doesn’t track imports. Does this still work?

Yes, that’s the most common case. Your ERP keeps doing accounting and inventory, and Staffynex tracks every import that lives in spreadsheets and email today.

Does it replace our forwarder or customs broker?

No. They keep doing their job. Staffynex helps you coordinate with them: you know what’s missing, who has it, and the email is already written.

How much does it cost?

From $290 a month. Setup is free for pilot companies. Custom connections are quoted separately, with a timeline and price before we start.

Who is behind Staffynex?

Staffynex LLC is a US company built by operators with 20 years in supply chain and operations across the US and Latin America.

Join the pilot.

In 20 minutes we look at how you track imports today and show you how it would look with your real orders. If it’s not a fit, we’ll tell you.

20 minutes, no commitment

By video call, in your time zone.

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