Quotes sitting still
Uses your 40 quotes a month from the calculator above.
$120,000a month in quotes sitting still
Staffynex ages every quote and flags deals with no quote or no dated next step.
We run our own companies on Staffynex first.
Before we offer a workflow to anyone, it runs in businesses we operate in Brazil and Chile. These are their numbers, with the workload behind each one.
More proposals stopped meaning more admin.
As the firm sent more proposals, the work around them grew faster than the team. Nobody could say at a glance which proposal needed attention or where each client project stood.
Quotes, sales records and project updates now live in one place. The team asks which proposal is waiting and gets the answer, with the next step ready to approve.
88 hsaved per month, about 20 hours a week. Enough to put off a part-time hire.
How we estimated this
40 quotes30 minutes saved each20.0 h
200 sales record updates8 minutes saved each26.7 h
80 project status updates20 minutes saved each26.7 h
20 reporting cycles45 minutes saved each15.0 h
Total per month88.3 h
Time saved includes human review and corrections. Actual savings depend on setup and review time.
Which proposal needs attention?
Open proposals, illustrative data
Retail chain, process redesignSent 9 days ago, no reply
Needs a nudgeLogistics firm, phase 2Client asked for a revised scope
ReviseClinic group, onboardingSigned yesterday
Create projectFintech, training programDraft ready for review
DraftAsked by the managing partnerWhich proposals are stuck, and what does each one need?
One missing approval stopped holding up the week.
Across four property projects, a single pending decision could block several tasks. Every review started with an hour of finding out what was stuck and who owned it.
Owners, due dates and dependencies are visible before each review. The question is no longer what's blocked, it's who decides and by when.
48 hsaved per month across four active projects.
How we estimated this
4 active projects4 reviews per project each month16 reviews
Each review cycleFrom 4 hours to 1 hour, including human review3 h saved
Total per month48 h
Counts coordination work only. Actual savings depend on setup and review time.
Property improvement
Illustrative view used before each project review
Done
Scope reviewOwner assigned
In progress
Site preparationDue this week, 3 open tasks
Waiting
Vendor approvalDecision pending
Schedule workDepends on vendor approval
Every buyer has a next step in view.
Buyers, properties and deal stages were spread across chats and spreadsheets. Deciding who to call next meant rebuilding the pipeline from memory.
Each opportunity has a stage, an owner and a next step. A daily look at the pipeline replaces an hour of scrolling through conversations.
26 hsaved per month, time that goes back to client conversations.
How we estimated this
120 record updates6 minutes saved each12.0 h
40 summaries10 minutes saved each6.7 h
20 daily pipeline reviews22 minutes saved each7.3 h
Total per month26.0 h
Time saved includes human review. Actual savings depend on setup and review time.
Buyer opportunities
Open deals and their stage
Apartment, SantiagoOwner: consultant
QualifiedOffice, ProvidenciaOwner: consultant
ProposalHouse, RancaguaOwner: consultant
NegotiationAsked every morningWhich buyer opportunities are still open, and who do I call first?
Run the numbers for your team.
The numbers already filled in are the Hacks4biz workload. Replace them with your team's: how often each task happens and how long it takes today. The result updates as you type.
- Count how many times a month your team does each task.
- Enter how many minutes each one takes your team today. We show how long it takes with Staffynex and the time you get back.
QuotesProposals and price quotes sent to clients.With Staffynex: about 5 min, including review.
Sales record updatesEach time someone updates a client, deal or contact.With Staffynex: about 1 min, including review.
Project status updatesEach time someone reports or updates where a project stands.With Staffynex: about 2 min, including review.
ReportsWeekly or monthly summaries put together by hand.With Staffynex: about 10 min, including review.
88 hours a month back
From 101 hours of this work a month to about 13. Worth about $3,092 a month at $35 an hour.
That's about 10.7 times the $290 starting plan.
Times with Staffynex are our estimates from our own companies. A record entered through the chat takes about 20 seconds, several can go in one message, and an Excel import takes about 30 seconds; each time includes a person reviewing the result. An estimate, not a quote. The plan price doesn't include implementation, which is scoped around your first workflow.
The hours are the small part.
Staffynex also flags what slips through the cracks: quotes nobody has moved, discounts nobody signed off, projects waiting on a decision. Put in your numbers to see what that adds up to today. The values filled in are an example.
Discounts
$144,000a year given in discounts. Each point you hold back is worth $18,000 a year.
Staffynex tracks your average discount and sends discounts to the right person for approval.
Projects waiting
$8,000a month in delay
Staffynex flags open risks by severity, blocked tasks and tasks with no owner before each review.
These are your own numbers, not a promise of what you will recover. They show what becomes visible, and what someone can act on, once the work runs in Staffynex.
What the owner also sees:Win rateWhere the money is, by clientCommercial momentum month by monthMarket news for your country
Bring your numbers to a call.
We'll check them against one of your processes and tell you honestly if the workflow fits.